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Finance Assistant

Job Expired

6897230883406575

FINANCE ASSISTANT

Peace Action Society Organization for Somalia (PASOS) is a professionally managed and committed national Non-Governmental and Non-profit-making organization, founded by civil society groups on1st January 1997 in Mogadishu, Somalia.

The primary focus of PASOS is on the problems of the poor in their struggle to obtain a life of justice & dignity, environment stabilization, food security & livelihood, getting access to clean portable water and health services, empowerment of the community for self-governance are the most important components of its mission. Gender justice, advocacy on human rights, democracy, peace

and conflict resolution in society child protection and child rights, natural resource management, and livelihood security are our primary areas of concern. As PASOS finance coordinator it will be your job to develop and implement finance policies, providing expert financial support to the project so that every department has what it needs to do the best job possible, no matter what happens. From ensuring that finances are available for a quick scale up of operation after an emergency, to the managing the day-to-day finance needed to run a field hospital, you will provide support to the entire project, approving the budgets for projects and other procurement and logistic materials, you will liaise the executive director, deputy director and programme director.

ROLE PURPOSE

The role of the Finance Assistant is to manage the receipt and disbursement of funds and maintaining accurate financial records and supporting the program in in Burhakaba/Baidoa.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

RESPONSIBILITY

  • Maintenance of the office petty cash and receipt and disbursement of payments as per the authorization and approval of Budget Holders and in accordance with PASOS financial management policy.
  • Receipt of duly reviewed and approved payment requests and ensuring such payments are recorded on the voucher book and approved by a budget holder
  • Ensure to attach each remittance proposal and remittance confirmation reports duly reviewed and approved in AP and generation of for relevant support documents
  • Drawing of checks for payments approved and recorded on voucher books and ensuring signed checks are collected by the suppliers/payees
  • Preparation of online payment lists and sharing with finance officer for disbursements to vendors and suppliers
  • Daily collection of all approved Payment vouchers, registering the details in an excel sheet and sharing with Finance coordinator or Manager for online processing of such payments.
  • Ensuring supplier acknowledgements or receipts of all payments of over 5000 USD made through online banking is obtained.
  • Maintenance of updated vendors/supplier bank account details database
  • Manage office petty cash balances to ensure that sufficient balances are maintained, and top ups requested when necessary
  • Maintain a cashbook to record the daily movement of cash including receipts and payments
  • Payment of staff advances and per diems, follow up and ensuring timely clearance of outstanding floats and inform the Finance Officer on long standing floats regularly
  • Keep a tracker and record all monthly payments requests submitted to the finance office.
  • Actively participate in the month end closure process including preparing cash and bank reconciliations. o Ensure secure and orderly filing of all financial records and documentation of the area office expenses on monthly basis

o Combine all supporting documents of payments reviewed and processed electronically into one and ensure the same is correctly named and filed in the online Data Management System

o Maintenance of physical files and the field office filing system with focus on neatness, accuracy and ease of traceability and retrieval when needed.

o Actively participate in any internal or external audit process by ensuring timely retrieval of all sample documents requested physically or electronically.

o Ensure full compliance of financial transactions with PASOS rules, regulations, policies and recording and reporting systems

o Ensure proper files are maintained and well secured in the Finance Department to enable a complete audit trail from the Agresso FMS accounts records to supporting documentation and vice versa.

o Comply with all relevant PASOS policies and procedures with respect to health and safety, security, equal opportunities, and other relevant policies.

o Ensure the effective and efficient use of all PASOS resources to keep costs low and ensure the security of staff.

  • Perform any other related duties as required.

BEHAVIOURS

Accountability

  • holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling PASOS values
  • holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition

sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

  • widely shares their personal vision for PASOS, engages and motivates others
  • future orientated, thinks strategically and on a global scale

Collaboration

  • builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • values diversity, sees it as a source of competitive strength
  • approachable, good listener, easy to talk to.

Creativity

  • develops and encourages new and innovative solutions
  • willing to take disciplined risks.

Integrity

  • honest, encourages openness and transparency; demonstrates highest levels of integrity

 

Skills and Qualifications

Qualifications

Bachelor in Social Sciences such as Accounting or Finance

EXPERIENCE AND SKILLS

Essential

  • Minimum 4 years proven work experience within a busy working environment, [preferably with Humanitarian organizations
  • Computer skills especially in Ms Excel, spread sheets and Ms Word
  • Cash Management (handling, disburse and recording all transactions)
  • High level of integrity and ability to work as part of a professional team
  • Ability to work under high pressure to meet tight deadlines.
  • Good communication and interpersonal skills
  • Commitment and willingness to deliver results

Desirable

  • Working knowledge of Agresso accounting package
  • Previous work experience with INGOs

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Adult Safeguarding.

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy, all employees are also expected to carry out their duties in accordance with SCI protection from sexual exploitation abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

 

How to apply

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application jobs-opportunity@pasosom.org quoting the position in the email subject matter, by 25 January 2023.

Each application should be addressed to the HR manager based in Mogadishu and include the following:

  • An updated CV; and
  • An application letter which should include remuneration requirements and contact information for three work-related referees. Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. PASOS is an equal opportunity employer
  • This job has expired!
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Contact Us

Bakaaro Market
Howl-Wadaag District,
Mogadishu, Somalia
+252.611000434
info@shaqodoon.net